Protecting Assets & Preventing Fraud
All employees are expected to ensure organization assets are not damaged, misused, or wasted and are only used to conduct business or for activities specifically authorized by management. Examples of assets include supplies, equipment, money, your time while at work, confidential information and intellectual property, email, network resources, and software. A violation of this policy or the law could lead to disciplinary action, including dismissal and civil and criminal penalties.
To ensure compliance with this policy, follow these guidelines:
- Always exercise good judgment to ensure assets are not misappropriated, damaged, misused, or wasted.
- When in doubt about a transaction, contact your supervisor for advice.
- Never present information in a way that is designed to mislead or misinform or assist others in doing so.
- Take appropriate precautions, such as locking your desk and not leaving organization owned equipment in your car, to ensure all organization owned assets, such as laptops and phones, are not misused, damaged, lost, or stolen.
- Ensure all organization funds such as advances, travel and entertainment expenses, and credit cards are protected from misuse, fraud, loss, or theft.
- If you know of any inappropriate or illegal use of assets, it’s your duty to report it.
- During your work hours, it’s your duty to be fully engaged in your work and not personal or other non-work related matters.
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